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Letter to the Editor

Rural healthcare provider opinions about implementation of an after-hours rural telephone triage system

AUTHORS

Shuang chan1 BMedSc, Medical student

Eric Yong2 BMedSc, Medical student

Alvin Ting3 BMedSc, Medical student

Marg Kendrick4 RNDiv1, GradDipHN&UM, GradCertBA, Grad Cert Midwifery, Director

name here
Dawn DeWitt5
MD, MSc, FACP, FRACP, Head of School and Clinical Dean *

CORRESPONDENCE

* Dawn DeWitt

AFFILIATIONS

1, 2, 3 University of Melbourne School of Medicine, Parkville, Victoria, Australia

4 Kerang District Hospital, Kerang Victoria

5 University of Melbourne School of Rural Health, Shepparton, Victoria, Australia

PUBLISHED

16 March 2007 Volume 7 Issue 1

HISTORY

RECEIVED: 15 September 2006

ACCEPTED: 16 March 2007

CITATION

Chan S, Yong E, Ting A, Kendrick M, DeWitt D.  Rural healthcare provider opinions about implementation of an after-hours rural telephone triage system. Rural and Remote Health 2007; 7: 656. Available: www.rrh.org.au/journal/article/656

AUTHOR CONTRIBUTIONS

© shuang chan, Eric Yong, Alvin Ting, Marg Kendrick, Dawn DeWitt 2007 A licence to publish this material has been given to ARHEN, arhen.org.au


full article:

Dear Editor

We would like to draw your readers' attention to a small study investigating the use of a telephone triage system to improve after-hours access to healthcare services. We conducted the trial in Kerang District Hospital (KDH), located in the rural Loddon Mallee region of Northern Victoria, Australia. KDH serves 10 000 people in several districts with six GPs (ratio of 0.6/10,000 people vs Melbourne's 10.6/10,000)1. With the doctor shortage and no after-hours care, KDH sought to improve healthcare access by adapting and implementing the WestVic telephone triage system2 in 2005. This project, which evaluated staff opinions about the system 8 months later, was a joint effort between KDH staff and The University of Melbourne medical students who were undertaking a required rural experience course.

As part of a KDH-initiated quality improvement project, a draft questionnaire was developed and refined using a modified Delphi process3. The anonymous questionnaire was distributed to all triage staff in 2005. Results (5 point Likert scale, 1 = strongly disagree to 5 = strongly agree, and open-ended questions) were analysed using Microsoft Excel.

Nine of eleven nurses completed the questionnaire (82%). Respondents (n = 9) agreed that the system was well designed (mean 3.6±1.1). They agreed that they had sufficient training (mean 3.2±0.8), clear protocols (mean 3.3±1.0), sufficient staff support (mean 3.8±1.0), and agreed that the system benefits the community (mean 4.1±0.6). However, they disagreed that the system had improved working hours (mean 2.8±0.8) and workload (mean 2.9±0.8).

Participants made 13 comments; seven of nine made multiple comments. Most comments praised the clear, consistent guidelines (n = 5); three noted increases in time and paperwork; three detailed the difficulties of phone triage or requested more education; and two related to patient access and follow up.

Our small study raises important issues for rural communities internationally. While the perception of improved access for the community is congruent with studies elsewhere4,5, our study's finding of increased workload on nursing staff was not reported in these previous studies. This extra workload has important implications for health planners considering such a development.

There are a number of ways this workload concern could be addressed by communities considering implementing a telephone triage system. Simulations could serve as an engaging means of discussing systems issues6. A simplified checklist triage form would decrease telephone documentation. Recording phone consultations would supplement documentation and could be used for training purposes7. Providing cordless telephones and more computer stations, with triage protocols and forms, should allow staff to be more mobile between calls. Asynchronous communications using technologies such as email, web-based communications and telemedicine could also be considered. However, there are concerns from healthcare providers about being overwhelmed3,8, privacy issues are still problematic, and only approximately half of the people in rural communities have access to email or the web at their homes or close community venues9.

In conclusion, we suggest that our experience at KDH should encourage other rural health services to consider an after-hours telephone triage system. It can extend the impact of local healthcare services, but care must be taken to consider ways to minimise the possible increase in workload of nursing staff.

It may also be of interest to your readers that this staff-initiated quality improvement project was carried out by visiting medical students as part of a rural health experience course designed to expose future doctors to rural healthcare issues. Such partnerships may improve the capacity and quality of rural healthcare systems while connecting medical students to workforce-short rural communities.

Acknowledgement
This study was conducted as part of a Commonwealth Department of Health and Ageing funded programme: The University of Melbourne School of Rural Health (University Department of Rural Health) Rural Health Module.

Chan S, BmedSc
Yong X, BmedSc
Ting A, BmedSc
The University of Melbourne
Melbourne, Victoria, Australia

Kendrick M, RNDiv1, GradDipHN&UM
Kerang District Hospital
Kerang, Victoria, Australia

DeWitt DE, FRACP
The University of Melbourne, School of Rural Health
Shepparton, Victoria, Australia




References

1. Rural Workforce Agency, Victoria. A check-up on GP services in rural Victoria. Melbourne: Rural Workforce Agency, Victoria, 2005; 1.

2. Briggs JK. West Victoria Division of General Practice, telephone triage protocol for nurses. Philadelphia: JB Lippincott, 2002.

3. Weaver WT. The Delphi forecasting method. Phi Delta Kappan 1971; 52: 267-271.

4. Graber DJ, Ardagh MW, O'Donovan P, St. George I. A telephone advice line does not decrease the number of presentations to Christchurch Emergency Department, but does decrease the number of phone callers seeking advice. Journal of the New Zealand Medical Association 2003; 116: U495.

5. Patel A, Dale J, Crouch R. Satisfaction with telephone advice from an accident and emergency department: identifying areas for service improvement. Quality Health Care 1997; 6: 140-145.

6. Reisman AB. A "weak" response. (Online) 2004. Available: http://webmm.ahrq.gov/case.aspx?caseID=81&searchStr=Reisman+http://webmm.ahrq.gov/case.aspx?caseID=81&searchStr=Reisman+ (Accessed 4 December 2006).

7. Car J, Freeman GK, Partridge MR, Sheikh A. Improving quality and safety of telephone based delivery of care: teaching telephone consultation skills. Quality and Safety in Health Care 2004; 13: 2-3.

8. Katz SJ, Moyer CA. The emerging role of online communication between patients and their providers. Journal of General Internal Medicine 2004; 19: 978-983.

9. Matthews HL, Laya M, DeWitt D E. Rural women and osteoporosis: awareness and educational needs. Journal of Rural Health 2006; 22: 279-283.